Adding projects to timecards
When an employee has been assigned to a project, the appropriate timecard row turns up on the timecard. Employee assignments default to the project period of performance but can also be extended or reduced on an individual basis. If one employee needs to play different roles with the same project (i.e. bill out at different rates), the PM can add that employee in multiple times with different roles.
If your personnel manager has enabled the project filtering feature, you will be able to filter your projects on your timecard. Go to the black list icon on the upper left corner of your timecard and check any projects you want to enter time for.
Each person should enter time daily in the correct column. There is an optional notes field for each day time is recorded. This allows employees to document the specific activities they performed for the hours worked. PMs and other managers can then review these notes and they can be added to reports.
Any changes made to the time recorded in a timecard after it is saved are required to be marked with a reason for the change. Changes made the same day do not need a reason.
When your time card is complete for the week, you click the “sign timecard” button. You will see a dialogue box which asks you to digitally sign it by entering in your password.
If you have not submitted enough hours, you will see another dialogue box with the total required hours you need to submit.
If your timecard is rejected, you will receive an email alerting you, as well as a note on the dashboard with the reason why.